What does the guard need?

A phone, tablet or computer with a camera, signed in to VerifyAll in the browser or the Android app. The gate view scans passes, registers walk-ins and checks visitors out.

How does the rotating QR pass work?

The visitor opens the pass on their phone. Its QR code changes every 30 seconds, so a screenshot or a forwarded copy soon stops working. If scanning fails, the guard types the pass code and the six-digit number shown.

What is checked on a vehicle?

Registration status, insurance, PUC and fitness, and whether the vehicle is blacklisted. The owner’s name, address and mobile are never shown or stored.

Does every visitor need host approval?

You decide per category. Guests, contractors, vendors and interview candidates need approval unless you change it; drivers and deliveries do not.

How do we know who is inside during an emergency?

The on-premises list shows everyone checked in now and can be downloaded as PDF or CSV from the gate view.

Can we stop someone from entering again?

Yes. A property manager adds the ID, mobile or vehicle to the blocklist, for one property or all properties, with an optional expiry. The guard is told to ask a supervisor and does not see the reason.

The gate runs on a plan per gate paid from your prepaid wallet, with each ID or vehicle check charged from the wallet. A repeat visit within 30 days reuses the earlier result. See the rates in your dashboard after sign-up.

Can it connect to our access-control or HR software?

Yes, for approved business accounts: the Developer API registers visitors and reads passes, and webhooks report approvals, check-ins, check-outs and overstays.

Offices, factories, warehouses and campuses

Visitor management with ID and vehicle checks at the gate

Check a visitor’s ID and their vehicle’s papers at the gate, get the host’s approval by link, and send a pass to the visitor’s phone with a QR code that changes every 30 seconds. Guards scan it in and out, overstays raise an alert, and you always know who is on the premises.

Trucks and goods vehicles at the gate? See vehicle gate management.

Create account Book a demo

One-time ₹100.00 wallet credit for business accounts once approved. Every check is charged from your wallet at its own rate, and some checks cost more than ₹100.00.

Source-backed results
Gate checks in seconds
Registers and reports

Visitor passExample

Rajesh Kumar Sharma

Driver / vehicle · Host: Stores, Gate 2

Approved by host

ID checked: Driving licence ending 3456
Vehicle: AB12CD3456
Registration: Active
Insurance, PUC, fitness: Valid
Pass valid until: 16 Nov 2026, 18:00
Owner details: Not shown

Illustration with fictional values. Your result shows what is on record for the details you enter.

How it works

From the gate to check-out in six steps

Guards work from a full-screen gate view in the dashboard or the Android app. Visitors can also register themselves by scanning the property’s QR code at the gate.

Step 1
Register the visitor
The guard picks the category (guest, contractor, vendor, driver, delivery, interview) and enters the name, mobile and host. Hosts can also invite visitors ahead.
Step 2
Photograph the ID and plate
The ID number and the number plate are read from photos, and the photos are discarded. Each category decides what is checked.
Step 3
The checks run
The ID is checked against live records, the vehicle’s papers are checked, and the visitor is compared with your blocklist.
Step 4
The host approves
The host gets a link and approves or rejects. Categories such as drivers and deliveries can skip approval.
Step 5
The pass reaches the phone
The visitor gets a pass with a QR code that changes every 30 seconds. The guard scans it, or types the pass code, to check them in.
Step 6
Check-out and overstay
Scan out at the gate. A visitor still inside after the pass ends raises one alert to the host and managers.

What is checked

What is checked at the gate

You set what each visitor category needs: just a record, an ID check, a vehicle check, or both.

Visitor ID

Driving licence, voter ID, passport or PAN, checked against live records, with the name match. The guard sees the result word only.

Vehicle papers

Registration status, insurance, PUC and fitness, with any blacklist flag. A vehicle that needs attention is marked for the guard.

Owner details never shown

The owner’s name, address and mobile from a vehicle or licence check are removed before anything is stored or shown.

Blocklist

Managers block an ID, mobile or vehicle, for one property or all properties. The guard sees “Not allowed by the property’s rules, ask your supervisor”, never the reason.

Repeat visitors

A visitor or vehicle back at the same property within 30 days reuses the earlier result instead of running a new check.

Deliveries without checks

Couriers and deliveries can be recorded with a name, mobile and category only, with no ID check.

There are no court checks and no Aadhaar checks at the gate.

Privacy

Built to DPDP’s rules: consent, minimum data, no copies, automatic deletion, hosted in India

A gate register is often a paper book anyone can read, or a phone full of ID photos. Visitor and Gate Verification keeps the result, not the document.

Consent on record

Each visitor’s consent is recorded with the time, whether they register themselves or the guard registers them.

Minimum data

Guards see names, categories, status words and times. Vehicle answers keep validity only; owner details are never stored.

No copies of IDs

ID and plate photos are read and discarded. The register keeps the ID type, its last four characters and the result.

Automatic deletion

Visitor details are deleted a set number of days after the visit (7 to 365; 90 unless you change it).

Hosted in India

The service and its database run in India. Every scan, approval and export is written to the audit log.

Blocklist kept as fingerprints

Blocked IDs, mobiles and vehicles are stored in a form that can be matched at the gate but not read back.

You stay in charge of the personal data you collect; VerifyAll processes it for you. Read how we protect it on the security page and in the privacy policy.

Roles and access

Guard, host and manager roles

The account owner assigns team members to each property. Hosts do not need to be users of the account.

Owner and co-admins: Every property: visitors, results, vehicle validity, timelines, charges and every report.
Property manager: Their property in full: visitor categories, hosts, the blocklist, and the register and usage reports.
Front desk: Register visitors, see ID results and vehicle validity, resend host links, check in and out, and the on-premises list.
Security guard: The gate view: scan or type a pass, register walk-ins, check in and out, vehicle validity, the result word for an ID and the on-premises list. Mobiles shown masked.
Host: Their own visitors only: approve or reject by link, and invite visitors ahead.

Registers and reports

Know who is on the premises, at any moment

Download as PDF or CSV.

On-premises list of every visitor checked in now, for evacuations and roll calls
Visitor register for any date range, by category and gate
Overstay alerts to the host and property managers, once per visit
A PDF report for each visitor check, for your own file
Blocklist with who added each entry and when it expires
Monthly usage by property and gate

For access-control and HR software

Approved business accounts can register visitors and read passes from their own systems with the Developer API, and receive webhooks when a visitor is approved, rejected, checked in, checked out or overstays. Webhook messages carry first names, ids and status words only.

See the API

Visitor management FAQs

How gate checks, passes and the visitor register work.

Still have questions? Our team is happy to help.

Contact Support

Read the guide

Visitor Management System for Offices, Factories and Warehouses: A Practical Guide