Factories, warehouses, plants and yards
Vehicle gate management with papers checked and load details read for you
Photograph the number plate and the truck’s invoice or e-way bill. The vehicle’s papers are checked, the load details fill themselves in, and the guard checks the vehicle in and out by its plate. You keep a vehicle register by number, with seals, transporter and time inside.
Visitors on foot too? See visitor management.
One-time ₹100.00 wallet credit for business accounts once approved. Every check is charged from your wallet at its own rate, and some checks cost more than ₹100.00.
- Registration
- Active
- Insurance, PUC, fitness
- Valid
- Material
- Steel coils, 12 t
- E-way bill
- Read from photo
- Seal in
- SL-00417
- Owner details
- Not shown
How it works
A truck at the gate, start to finish
Guards work from the gate view in the dashboard or the Android app. Every field read from a photo or document stays editable before anything is saved.
- Step 1
Photograph the plate
The number is read from the photo and the photo is discarded. A guard can also type it.
- Step 2
Read the invoice or e-way bill
Take a photo or upload the PDF of the invoice, e-way bill, delivery challan or lorry receipt. Material, invoice and e-way bill numbers, transporter, seal and trip fill in.
- Step 3
Check the details
Fill anything missing and correct anything wrong. Nothing is saved or checked until you press Register.
- Step 4
The vehicle’s papers are checked
Registration status, insurance, PUC and fitness, with any blacklist flag, and the vehicle is compared with your blocklist.
- Step 5
In by plate
When the vehicle comes back, or for a pre-booked trip, a plate photo finds its pass and checks it in. No driver name or mobile is needed for a vehicle-only entry.
- Step 6
Out by plate
At exit, a plate photo checks the vehicle out, with an exit note and the exit seal number. Time inside is recorded.
What is checked
What the gate records and checks
Each vehicle category decides what is needed: a vehicle check, the driver’s ID, both, or just a record.
Vehicle papers
Registration status, insurance, PUC and fitness, checked against live records, with any blacklist flag. A vehicle that needs attention is marked for the guard.
Owner details never shown
The owner’s name, address and mobile from the vehicle record are removed before anything is stored or shown.
Load details
Material, invoice number, e-way bill, seal in and out, transporter and trip number, for each entry.
Vehicle register
Every vehicle by number, with in and out times, time inside, the vehicle result, load details and exit notes. Search by vehicle number.
Blocklist
Block a vehicle for one property or all properties. A blocked vehicle is never let in by any route, and the guard sees only “ask your supervisor”.
Let in, with a reason
When a vehicle or driver cannot be verified, a manager (or any staff, if you allow it) can let them in with a written reason, kept on record.
A plate read at the gate, by a guard or a camera, never runs a paid check and never creates a record on its own. There are no court checks and no Aadhaar checks at the gate.
Privacy
Built to DPDP’s rules: consent, minimum data, no copies, automatic deletion, hosted in India
Truck gates often keep a paper register and photos of drivers’ licences on a guard’s phone. This keeps the result and the load details, not the documents.
Documents read, not kept
Plate photos, invoices and e-way bills are read to fill the form and are not stored.
Minimum data
Guards see the vehicle number, category, status words and times. Vehicle answers keep validity only.
Consent on record
When a driver is registered with their ID, their consent is recorded with the time.
Automatic deletion
Visitor details are deleted a set number of days after the visit (7 to 365; 90 unless you change it).
Hosted in India
The service and its database run in India. Every entry, exit and export is written to the audit log.
Blocklist kept as fingerprints
Blocked vehicles and IDs are stored in a form that can be matched at the gate but not read back.
You stay in charge of the personal data you collect; VerifyAll processes it for you. Read how we protect it on the security page and in the privacy policy.
Roles and access
Guard, front desk and manager roles
The account owner assigns team members to each property and gate.
- Owner and co-admins
- Every property: vehicles, load details, results, timelines, charges and every report.
- Property manager
- Their property in full: vehicle categories, the blocklist, letting in a vehicle that could not be verified, and the vehicle register.
- Front desk
- Register vehicles and drivers, read load documents, check in and out, and the vehicle register.
- Security guard
- The gate view: plate in and out, register a vehicle, read the invoice or e-way bill, vehicle validity and the on-premises list.
Registers and reports
A vehicle register you can search
Download as PDF or CSV for any date range.
- Vehicle register: in, out, time inside, material, invoice, e-way bill, seals, transporter and trip
- Search by vehicle number to see every visit
- On-premises list with the vehicle of each person inside
- Vehicles let in without verification, with the reason and who decided
- Blocklist with who added each entry and when it expires
- Monthly usage by property and gate
For boom barriers and number-plate cameras
A barrier controller or number-plate camera calls one Developer API endpoint with the plate and gets back open or hold. Webhooks report each check-in and check-out with the vehicle number and how it happened: guard, pass, plate or camera.
Vehicle gate FAQs
How plates, load documents and the vehicle register work.
Still have questions? Our team is happy to help.
Contact SupportRead the guide
Vehicle Gate Pass and Truck Entry: A Guide for Warehouses and Factories
Know every truck at your gate, and what it carried
Set up a property and a gate, add your guards, and check in the first vehicle with VerifyAll.
Business accounts get a one-time ₹100.00 wallet credit once approved. Every check is charged from your wallet at its own rate, and some checks cost more than ₹100.00.