Hotels and serviced apartments
A hotel guest register that keeps no copy of the ID
Check a guest’s ID at the front desk in seconds and keep no photocopy, scan or WhatsApp image. A driving licence, voter ID, passport or PAN is checked against live records; Aadhaar guests are checked with your own Aadhaar QR app. You get a clean daily list for the police register, foreign guests flagged for Form C, and a register that deletes itself after the period you choose.
Running a PG or co-living property? See resident verification.
One-time ₹100.00 wallet credit for business accounts once approved. Every check is charged from your wallet at its own rate, and some checks cost more than ₹100.00.
- ID checked
- Voter ID ending 4567
- Name on the ID
- Matches
- Nationality
- Indian
- Checked in
- 16 Nov 2026, 14:05
- On the police list
- Yes, 16 Nov
- ID copy kept
- None
How it works
Check in a guest in five steps
The front desk works from the dashboard or the Android app. A guest can also fill in their own details from a link on their phone.
- Step 1
Start the check-in
Enter the guest’s name, room, number of adults and expected check-out.
- Step 2
Record consent
The guest agrees to the check, at the desk or on their own phone. The time of consent is kept with the record.
- Step 3
Check the ID
Photograph a licence, voter ID, passport or PAN: the number is read from the photo, the photo is discarded, and the ID is checked against live records.
- Step 4
Aadhaar and foreign guests
For Aadhaar, check it in your own Aadhaar QR app and tick that it was done; no number is stored. Foreign guests are recorded and flagged for Form C.
- Step 5
Check out and report
Check the guest out, download the day’s police list, and let the register delete the guest’s details after your chosen period.
What is checked
What the register checks and records
One live ID check per guest, or per adult if you choose to count every adult.
Licence, voter ID, passport or PAN
Checked against live records. You see whether the ID exists and whether the name matches the guest.
Aadhaar, without the number
Aadhaar guests are checked with the hotel’s own Aadhaar QR app. The register records that it was done and stores no Aadhaar number.
Foreign guests flagged for Form C
Passport and visa details are recorded, the guest is flagged “Form C required”, and managers are reminded before the 24-hour deadline. Foreign documents are recorded, not verified.
Daily list for the police register
Guest name, room, check-in and check-out times, ID type with its last four characters, nationality and number of adults, in register order.
Who is in the building
An on-premises list of everyone checked in now, as PDF or CSV, for audits and emergencies.
Deletes itself
Guest details are deleted a set number of days after check-out. You choose the period for each property.
If an ID cannot be verified, the desk sees “Could not verify, ask for another document”. Only a manager can check the guest in anyway, and that is written to the audit log.
Privacy
Built to DPDP’s rules: consent, minimum data, no copies, automatic deletion, hosted in India
ID photocopies at reception and ID photos on staff phones are where guest data leaks. The register replaces them with a result and the last four characters.
Consent on record
Every check records who gave consent (the guest, or staff on the guest’s behalf) and when.
Minimum data
The register holds the result, the name match and the ID’s last four characters. Addresses and family details returned by a check are not stored.
No copies of IDs
No photocopy, no scan, no image on a staff phone. The photo is read for the number and discarded.
Automatic deletion
Guest details are deleted a set number of days after check-out (7 to 365; 180 unless you change it). A manager can erase a guest at once.
Hosted in India
The service and its database run in India. Every view, export and change is written to the audit log.
Front-desk roles
Desk staff see what check-in needs and nothing more. Charges and timelines stay with managers.
You stay in charge of the personal data you collect; VerifyAll processes it for you. Read how we protect it on the security page and in the privacy policy.
Roles and access
Front-desk roles, property by property
The account owner assigns each team member to a property and a role.
- Owner and co-admins
- Every property: the full register, results, charges, timelines and every report.
- Property manager
- Their property in full: check guests in and out, check a guest in anyway (audited), erase a guest, and download the register and usage.
- Front desk
- Check guests in and out, see the ID result and name match, download the day’s police list and the on-premises list. Mobile numbers shown masked.
- Security guard
- The on-premises list and check-out only.
Registers and reports
Registers for the police and for you
Download as PDF or CSV.
- The day’s guest list in police-register order, with foreign guests marked “Form C required”
- Guest register for any date range
- On-premises list of everyone checked in now
- Form C reminders and a list of foreign guests whose Form C is due
- A PDF report for each guest check, for your own file
- Monthly usage by property
Hotel guest register FAQs
How the register checks guests without keeping their IDs.
Still have questions? Our team is happy to help.
Contact SupportRead the guide
Hotel Guest ID Verification at Check-in: A Front-Desk Guide
Stop keeping ID photocopies at reception
Set up your property and check in the next guest with VerifyAll.
Business accounts get a one-time ₹100.00 wallet credit once approved. Every check is charged from your wallet at its own rate, and some checks cost more than ₹100.00.